This article is for Grenada citizens who need to renew their passport - either because it has expired or, earlier than that, because it has been lost. Below is practical information on when applications are accepted, what documents are typically requested, and how the replacement works if you are submitting documents to Grenada remotely.
We handle the procedure from start to finish: we fill out the forms, check that the package is complete, help prepare explanations, and send the documents to Grenada for processing.
When you can replace your passport
A scheduled replacement (due to expiry) is accepted no earlier than 6 months before the current passport's expiry date. Photos and copies can be prepared in advance, but the package for a scheduled replacement can only be correctly submitted once you are within the six-month window. If needed, the passport can be replaced earlier than that (for example, when obtaining long-term visas on this passport).
If the passport is lost (or stolen), an application can be filed earlier. In that case a replacement is issued for the lost document, and the passport service requests confirmation of the circumstances of the loss.
Scheduled replacement due to expiry
A scheduled replacement is usually done to avoid depending on airline requirements and visa rules that call for a certain minimum passport validity for a flight or a visa application. With remote filing, it is important to account for logistics: the current passport is sent to Grenada, and it will be unavailable for travel during processing.
If the passport contains valid visas, the old passport is usually returned to the applicant after the biographical data page has been cancelled by punching or perforation. The visa pages themselves are preserved. In practice, this allows the old passport to be presented alongside the new one when required by the rules of a particular country or the terms of a visa.
Replacement due to loss
If the passport is lost, an application can be filed before the six-month window opens. The key requirement is documented proof of the circumstances of the loss and of having reported it to law enforcement.
In addition to the base package, the following is usually required:
- a police report or certificate describing the circumstances, with the report's registration number;
- an affidavit (a sworn statement) in which the applicant describes the situation: when, where, and under what circumstances the passport was lost;
- where necessary, additional explanations if the circumstances of the loss require clarification.
It is important that the affidavit and the police report match on dates and details. Discrepancies often lead to requests for clarification and extend the overall timeline.
Documents and information most commonly required
The exact list depends on where the application is filed and current requirements, but in most cases the base package includes documents confirming identity and citizenship, along with up-to-date contact details.
- completed passport renewal forms;
- passport photographs in the required format;
- documents on marital status and changes to personal data (where applicable).
- a document confirming citizenship (registration/naturalization certificate)
In the case of loss, a police report and an affidavit are added to the package. In individual cases, additional confirmations may be requested - this depends on the circumstances and the passport service's internal procedures.
Filing and delivery: why the documents are sent to Grenada
The passport is issued by Grenada's passport service. That is why, with remote processing, the set of documents is sent to Grenada for handling. The overall timeline depends not only on how quickly the application is reviewed, but also on shipping time in both directions.
We prepare the package to reduce the risk of it being sent back for correction: we check that the forms are filled in correctly, the quality of the copies, and that names, dates, and addresses match across documents.
Timelines and expedited issue
Timelines depend on the passport service's workload and how correctly the document package is put together. We recommend planning the replacement with shipping time and possible clarification requests in mind, especially if flights or visa applications are planned in the coming months.
If needed, expedited issue can be requested for an additional fee paid to the passport service. The terms and amount of the surcharge depend on the filing channel and the current fee schedule. We prepare the request for expedited processing and support it through the official procedure.
How we support passport replacement
We work on a full-support basis and take on the administrative side of the process.
- we clarify the filing scenario (scheduled replacement or loss) and set the correct route;
- we fill out the forms and put together the document package;
- in the case of loss, we help prepare the affidavit and align it with the police report;
- we arrange for the documents to be sent to Grenada and manage communication on any requests;
- where valid visas are involved, we explain how to use the old passport together with the new one.
If you are planning to renew your passport or have dealt with a loss, get in touch with us. We will clarify the details, prepare the documents, and arrange the procedure through the official channel.
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